Hello everyone, today we want to share about UBS skill we have learned until today. For last week class, we learned the basic on how to use UBS.
We were all very excited as this is the first time for us hands-on using an Accounting System. We have received the Sage UBS Computerised Accounting System Software (Version 5) together with the Sage UBS Accounting self study Guide and Sage UBS Accounting Work Book. We can’t wait to lay our hands to use the software.
At the tutorial, Mr. Noreffendy guide us through the First Lesson.
Firstly, as the UBS software can accept multiple users, we were taught of how
to create the company name in the UBS and make sure that the correct directory
is selected. UBS uses multiple major languages for the convenience of its
users. However, English is the most commonly used
After that we were taught the following :
- Organise Batches. In UBS Batches = Journal
- Enter chart of account by debited account , then followed by credited account
- Enter business transaction using add entry
- How to preview the data that we key in for previous batches
- How to correct the problem, when we are mistakenly enter the wrong data in debit and credit account
- How to do the backup to save the file.
We were given the task to do Assignment 1 of the Work Book. Since
this is the first time using the software for an Accounting System and we are
not familiar with the terms used, we made a few mistakes along the way while
entering the transactions but we able to correct them later. This is especially so
during entering the values for double entry transactions.
The video below describes the step-by-step procedure on the above mentioned items.
The following are the screenshots of the tasks we have
completed during our First Lesson.
Firstly we
set the company’s name and accounting period for Sunny Electrical Account
COMPANY SETTING - Go to Housekeeping -> Setup -> General
Setup -> Company Profile
(key in company details and accounting period )
(key in company details and accounting period )
1. CREATE CHART OF ACCOUNT - Go to General -> General Ledger a/c Maintenance
( key in account number, account description and account type must be correct)
2. Enter Batches
ORGANISE BATCHES - Go to Transaction -> Organise Batches
( key in batches )
3. Enter double entry from the previous transactions
TRANSACTION - Go to Transaction -> Transaction File Maintanance( key in the double entry)
Batch Listing.
VIEW / PRINT REPORT - Go to Report
(select report that want to view or print )
BACKUP & RESTORE - Go to File -> Backup and Restore
( make sure the data directory is correct )
Where do you buy the UBS Guide book and the work book?
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