Add
Entry VS Quick Entry
In UBS, there are two methods to key
in transaction which is add entry and quick entry.
Add Entry
is a single transaction entry
procedure. When we enter a debit entry, we have to add credit entry to complete
the double entry concept. In add entry. If we didn’t click on save button, the
system WILL NOT SAVE the entire transaction.
Quick Entry
is a double transaction entry procedure. When we enter one side of double
entry, the system will generate the other side of the entry automatically. All
we need to do is nominate a Master Account. Master account can be any double
entry account and it means the account’s entry will be handled by the system.
When the user starts to enter characters into
the Quick Entry field, the list of values for that field type is examined to
find any matches. If a match is found, the remaining characters will be automatically
filled and selected. The user can continue typing to find another record or
move focus to the next field. If multiple values match the characters that have
been entered, the up arrow and down arrow keys can be used to move between the
different values.
Deleting All Business Transaction VS Deleting
Individual Transaction
Deleting All Business Transaction
is deleting all
transactions, account numbers and batch titles of the data folder when you
select option no 1 which is 'clear both chart
of accounts and transactions' in
the Sage UBS Accounting System
Deleting Individual Transaction
will only delete
transaction and batch titles.
Chart of
account and opening balance shall be remain and not been deleted.
You can select
Option no. 2 “Clear only transaction”.
Chart and b/f
remains Clear
Files/Generate Sample Charts
in the Sage UBS
Accounting System
Backup
VS Restore
Backup
is a compression of multiple data
files from Sage UBS Accounting System
into one compressed file and
transfer the compressed file to
floppy disk / UBS flash drive or
hard disk.
You must Select Diskette Drive to C
drive.
When you do backup, the system will
generate a file call BACKUP.ACC .
for easy to do another backup
Backup is important as it stores our latest document. If we did
not backup our file, the chances and possibility of loosing the transaction is
higher and this may cause trouble to us as we need to key in all the data again.
Restore
shall be stored
back into the system.
Before you
doing restore make sure the file name is BACKUP.ACC
because the system just can read
BACKUP.ACC file.
Restore helps us to re used the data that we have entered in previous period. We have just need to click restore in the option and choose the backup file that we want that have saved earlier
Restore helps us to re used the data that we have entered in previous period. We have just need to click restore in the option and choose the backup file that we want that have saved earlier
Edit
is where
you may edit a single transaction by clicking the Edit button.
This type of
edit is being done one by one.
V.Edit
is used to edit
or change more than one transaction in a batch at the same window.
It is faster
and easier for editing to compare with the normal Edit function
First, you need
to choose the right batch and click on V.edit button.
Then change the
amount
followed by clicking
on the “Save button” after we have made the changes.
To delete transactions, you need to key in (10)
asterisk (**********) in Reference No field.
Then, we must change the amount to
0.00 and click on the save button.
PERIOD vs ACCOUNT PERIOD
Period
means the sequence of accounting month.
Period 1 refers to first accounting month;
period 2 refers to second accounting month and so
on.
If your current accounting year is from 1st January
2012 to 31st December 2012
period “1” refers to the month of ‘January 2012’ and
period ‘2’ refers to the month of ‘February 2012’.
Accounting Period
Accounting period in bookkeeping
is the period with reference to which accounting books of any entity are
prepared.
It is the period for which books
are balanced and
the financial statements are
prepared.
Generally, the accounting period
consists of 12 months.
However the beginning of the
accounting period differs
according to the jurisdiction.
For
example one entity may follow the regular calendar year, i.e. January to
December as the accounting year, while another entity may follow April to March
as the accounting period.
salam ezuan..sy nak delete individual transaction, remain chart and b/f (option no 2) then dia kuar "you can only clear chart or transaction on evaluation chart". cemana tuu..??? tolongggg
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